Calviora Sports Science & Health Solutions
Privacy Policy
This policy explains how Calviora handles personal information and how you can exercise your data protection rights.
Who Is Responsible for Your Information
The controller is Cathal Cregg, sole trader, trading as Calviora Sports Science & Health Solutions.
Controller address: Lisroyne, Strokestown, Co. Roscommon. Privacy contact: cathal.cregg@calviorasports.com.
This notice covers website enquiries, initial service discussions and related business contact information.
We provide additional information where a service involves health assessments, recruitment records or information about children.
Information We Collect
Depending on how you contact us, we may collect:
- Your name, email address and optional mobile number.
- Your organisation, audience, preferred service, location and timeframe, where supplied.
- Your enquiry, correspondence and information needed to discuss suitable support.
- Agreed service administration, billing and payment records, where relevant.
- Technical information such as IP address, browser, device information and website request logs.
Required fields are identified on the form. Without sufficient contact details, we may be unable to respond.
We receive information directly from you and through the website systems you use.
Why We Use Information and Our Legal Bases
| Purpose | Legal Basis |
|---|---|
| Respond to an individual’s requested service enquiry and prepare a proposal. | Steps requested before entering a contract, where applicable. |
| Communicate with an organisation’s representative and manage business relationships. | Legitimate interests in responding to enquiries and managing professional relationships. |
| Administer an agreed service with an individual client. | Performance of the relevant contract. |
| Keep records required by tax or other applicable law. | Compliance with legal obligations. |
| Protect the website and investigate misuse. | Legitimate interests in security and preventing abuse, subject to your rights. |
| Send optional marketing or use non-essential tracking, if introduced. | Consent where required, with a separate choice and withdrawal method. |
A general enquiry is not permission to add you to a marketing list.
Health Information and Children’s Information
Please leave medical records and detailed health information out of general website enquiries.
Health data requires both an Article 6 basis and an applicable Article 9 condition under the GDPR.
Before collecting it for a service, we explain the purpose, lawful conditions, access and retention arrangements.
Submitting a general form does not constitute explicit consent to process health information.
School and youth services require separate arrangements with the relevant organisation and appropriate parent or guardian involvement.
Candidates also receive recruitment-specific information before detailed application records are collected or shared.
Who Receives Information
Access is limited to people and providers who need information for the stated purposes. These may include:
- Authorised Calviora personnel handling your enquiry or service.
- Squarespace, which hosts this website and supports its native enquiry forms.
- [Confirm Email Provider and Any Form Storage or Connected Integrations].
- Relevant specialists, where needed to discuss or deliver the support you request.
- Professional advisers and authorities where disclosure is necessary and lawful.
We explain relevant specialist involvement and the information needed before sharing sensitive records.
Where a provider acts as our processor, appropriate data processing terms apply.
LinkedIn operates separately when you follow Cathal’s profile link. Its own privacy notice then applies.
International Transfers
Website and communication providers may process information outside the European Economic Area, including in the United States.
Squarespace describes its transfer arrangements in its Data Processing Addendum.
Those arrangements include applicable adequacy mechanisms and contractual safeguards where required.
[Confirm All Relevant Providers, Processing Countries and the Transfer Safeguards Used for This Account].
Contact us for information about safeguards relevant to your data and how to obtain a copy.
How Long We Keep Information
We keep personal information only for as long as needed for its purpose and applicable legal requirements.
For enquiries, we consider whether the discussion remains active and whether a service follows.
Service and financial records may require longer retention for legal, tax, insurance or dispute-management reasons.
We delete or anonymise information when it is no longer required, subject to lawful retention requirements.
[Confirm the Actual Retention Schedule, Review Process and Backup Deletion Arrangements Before Publication].
Cookies and Website Analytics
Squarespace and enabled website features may use cookies or similar technologies.
Strictly necessary technologies support requested website functions. Non-essential tracking requires consent where the law requires it.
Your choices must be available through the website’s configured cookie controls. Browser settings offer additional controls.
A privacy policy does not itself activate a cookie banner or block tracking.
[Confirm Whether Squarespace Analytics, Google Analytics, Advertising Pixels or Other Tracking Are Enabled].
[Insert the Actual Cookie Categories, Providers, Purposes, Durations and Method for Revisiting Consent Choices].
Keeping Information Secure
We use appropriate technical and organisational measures to protect personal information.
Access controls, account security and provider arrangements must reflect the information being handled.
No online system offers absolute security. Please contact us promptly if you suspect misuse involving your information.
Your Data Protection Rights
Depending on the circumstances, you may have the right to:
- Access your personal information and obtain relevant processing information.
- Correct inaccurate or incomplete information.
- Request erasure or restrict processing.
- Receive portable data where the legal conditions apply.
- Object to processing based on legitimate interests.
- Withdraw consent without affecting earlier lawful processing.
- Object to direct marketing at any time.
Contact cathal.cregg@calviorasports.com to make a request. We may need proportionate information to verify your identity.
We normally respond within one month. We explain any lawful extension and its reason.
Rights can have exceptions. We explain any applicable restriction when responding to your request.
Complaints
You can raise concerns with us using the email above.
You also have the right to complain to the Irish Data Protection Commission.
Where applicable, you may contact the supervisory authority in your country of residence, work or alleged infringement.
Automated Decisions and Updates
[Confirm Whether Any Automated Decision-Making or Profiling Producing Legal or Similarly Significant Effects Is Used].
If it is used, this notice must explain its logic, significance, consequences and applicable safeguards.
We update this notice when our practices change. The effective date identifies the current published version.